Alumni Engagement and Events Assistant - South Kensington

£13 per annum
London City
Job Type:
Post Date:
11-08-2017 08:05 AM
Ref #:
0000 000 0000

One of the world's leading business schools is looking for an Alumni Engagement and Events Assistant to join the team on a temporary basis. In this role you will be mainly assisting the Alumni Events Officer and the Alumni Engagement Officer (Groups and International) in the delivery of a wide range of events on campus, off campus and online. You will particularly support international events run by both the College and by international group volunteers. The role will also support the early planning of the flagship Alumni weekend in 2018 including setting up registration and responding to queries.


  • Providing logistics support, researching venues, sourcing suppliers such as photographers and AV companies, arranging catering, creating name badges, compiling registration lists and supporting registration at events
  • Liaising with international alumni group leaders running events and guide them towards opportunities, best practice and required timelines
  • Organising and liaising with suppliers and caterers
  • Liaising with the Marketing and Communications team to coordinate branded merchandise
  • Assisting with the project management of events to ensure that events achieve consistently high standards
  • Providing practical advice on events planning and management policies and procedures for relevant teams
  • Coordinating payment of invoices
  • Writing event briefs and post-event reports
  • Providing ad-hoc event related support, such as booking travel and hotels
  • Responding to queries from alumni relating to events
  • Building event feedback surveys
  • Maintaining accurate records on event and group activities
  • Providing administrative support for overall events and alumni group budget management
  • Supporting the team by attending meetings or making presentations
  • Supporting the development and tracking of key performance indicators for the events programme

If you feel that you fit the above criteria then please apply today by submitting your CV to us. Please note due to the high volume of applications that we receive only successful applicants will be contacted.

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