Team Secretary

Salary:
£30000 - £35000 per annum
Specialism:
Administration
Location:
London City
Job Type:
Contract
Post Date:
07-12-2017 11:59 AM
Ref #:
AU071217B
Contact:
0000 000 0000

Our client, an international specialist insurer is looking for a Team Secretary to join their team on a six-month fixed term contract. This is a fast paced environment where the ability to move from the more routine tasks to the more complex and back again is essential. It is critical that you can handle the range of activity, and the associated commercial pressure, on a first time basis.

You will be providing secretarial and administrative support to two Directors and their wider teams. The role also incorporates processing a high volume of work requests and ad-hoc project work, thus making time management and the ability to visibly prioritise essential.

Responsibilities:

  • Providing extensive diary management for the Head of Programme Assurance and Heads of IT
  • Booking and arranging extensive international and European travel itineraries
  • Arranging internal and external meetings and assisting with team diary management
  • Completing expense claims, invoice payment requests and liaising with the Accounts department
  • Providing administrative and secretarial support to the teams
  • Producing complex PowerPoint presentations
  • Liaising with external suppliers and internal departments on behalf of the team often as first point of contact
  • Organising internal and external functions and events
  • Assisting with the collation and distribution of reports, budgets and minutes
  • Providing holiday and absence cover for other secretaries
  • Maintaining filing and archiving
  • Booking meeting rooms and organising catering where necessary

Preferred Skill and Experience

  • Educated to A Level or Degree standard, with secretarial qualifications or training
  • You should be highly proficient in writing clear and concise grammatically correct English
  • Have a proven track record in a team secretarial role with financial services or other fast paced environment
  • Have excellent organisational and interpersonal skills, with the ability to effectively multi-task and prioritise workloads
  • Have strong time management skills
  • Have advanced Outlook, Word and PowerPoint skills
  • Strength of character to manage key people
  • Adaptable, flexible and willing to help others

If you feel that you fit the above criteria then please apply today by submitting your CV to us. Please note due to the high volume of applications that we receive only successful applicants will be contacted.

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