Graduation Data and Operations Coordinator

Up to £30000 per annum
London City
Job Type:
Post Date:
07-12-2017 12:45 PM
Ref #:
0000 000 0000

One of the world's leading universities is looking for a Graduation Data and Operations Coordinator to join their team for a six-month contract. You will be the first point of contact for students and their guests and responsible for managing and manipulating the large amount of data that underpins the successful delivery of the ceremonies. You will liaise closely with central departments including the Registry, Campus Services, Design and Communications.

You will also lead on the ticketing, invitation and registration processes for graduation by managing the communications channels with students as well as the registration portal.


  • Acting as the day-to-day point of contact between the Graduation team and the Records team
  • Ensuring college processes and policies are adhered to and kept up to date with any changes around date protection
  • Compiling and mastering invitation lists of eligible students using the student database and merging the relevant spreadsheets
  • Working directly with the 30 departmental administrative teams to cross-check student data ensuring it is accurate and resolving and queries
  • Managing the visa support letter process using the mater list and mail merge
  • Ensuring that the relevant student data is compiled and ready in time for key graduation tasks such as seating plans, reading lists, stage directions and the graduation programme
  • Maintaining and updating the student online registration system
  • Assisting with the organisation and smooth running of the ceremonies on the day
  • Ensuring that the graduation website is kept up to date and that information is clear and accurate
  • Observing and complying with all college policies and regulations
  • Processing invoices and maintaining accurate records of transactions relating to the Graduation budget in a timely manner

Essential Skills and experience:

  • A bachelor's degree or equivalent
  • Experience in working in a higher education institution
  • Advanced skills of Microsoft Office
  • Excellent customer service
  • Experience in copy writing

If you feel that you fit the above criteria then please apply today by submitting your CV to us. Please note due to the high volume of applications that we receive only successful applicants will be contacted.

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