Team Assistant - Transaction Banking

TEAM ASSISTANT
  
A renowned global financial company is seeking an Assistant to join their Transaction Banking division. The assistant is responsible for providing extensive administration support to a group of managing directors alongside various requests from junior team members.
  
The assistant role sits within a group of assistants supporting various bankers or engineers based in London and across the region. The assistant will be provided with full training alongside ongoing support from their supervisor. The ideal candidate would be highly competent, proactive, and independent with at least 3 years’ experience working as assistant in a professional environment with knowledge of diary management, travel bookings and logistic management.  
  
TEAM ASSISTANT ROLE:

• Diary and calendar management for Managing Directors
• Coordinating and scheduling meetings and conference calls across multiple time zones
• Managing high volume of emails and relaying information in a timely and accurate manner
• Coordinating room bookings for internal/external meetings and video conferences across multiple locations
• Coordinating travel arrangements, including visa applications, international flights, accommodation, and car bookings
• Expense management and preparation
• Invoice processing
• Taking on ad hoc tasks while maintaining workflow
• Supporting teams with day-to-day issues, needs, and queries
• Providing phone/holiday coverage for colleagues
• Admin functions such as updating attendance and other team admin tasks

  
TEAM ASSISTANT ESSENTIALS:

• Excellent Microsoft 365 skills with a proactive attitude towards managing diaries and logistics
• Ability to manage competing, time-sensitive priorities and tasks
• Demonstrates dependability, high attention to detail, and strong multitasking abilities
• Consistently professional communication skills in person, on the phone, via Zoom, and by email at various levels
• Comfortable working with people at all organizational levels, both internally and externally
• Team player with the ability to work well under pressure in a changing environment
• Flexible and adaptable, able to support multiple teams
• Resourceful with the ability to use initiative in solving issues
• Discretion in handling confidential business matters
• Friendly, polite, approachable with a “can do” attitude

  
If you feel that you fit the above criteria then please apply today by submitting your CV to us. Please note due to the high volume of applications that we receive only successful applicants will be contacted. For information on how we process personal information please refer to our website: How We Use Your Personal Information.
  
At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.