Team Assistant

TEAM ASSISTANT
Our clients' Global Markets Division is seeking exceptional Team Assistants to join a high-performing, client-focused environment. This is a fast-paced and demanding role suited to highly organised, proactive and energetic individuals who can quickly build relationships, manage competing priorities and provide seamless support to busy teams. Strong attention to detail, a collaborative approach and the ability to thrive under pressure are essential, making this an exciting opportunity for someone looking to work alongside some of the industry's top professionals.

TEAM ASSISTANT ROLE:

• Managing extensive calendars for large teams, including MD and Partner-level
• Coordinating and scheduling meetings and calls
• Managing a high volume of phone calls and emails, relaying information in a timely manner
• Coordinating room bookings for internal and external meetings, Zooms and VCs across multiple locations
• Coordinating travel arrangements for the team, including visa applications, international flights, accommodation bookings, and car bookings
• Implementing divisional policies and providing guidance to the team
• Managing and preparing expenses
• Taking on ad hoc tasks while maintaining workflow
• Supporting teams with day-to-day issues, needs and queries
• Providing phone and holiday cover for colleagues

TEAM ASSISTANT ESSENTIALS:

• Having a minimum of 3-4 years of busy Team Assistant experience, and experience working with large teams in a highly demanding environment is desirable
• Demonstrating excellent Microsoft Word, Excel and Outlook skills
• Prioritising a variety of time-sensitive tasks
• Demonstrating dependability and close attention to detail while multitasking
• Displaying a consistent and professional level of communication skills in person, over the phone and by email to senior-level executives
• Working comfortably with people at all organisational levels, internally and externally
• Working effectively as a team player under pressure within a changing environment
• Remaining flexible and adaptable while supporting multiple teams

If you feel that you fit the above criteria, then please apply today by submitting your CV to us. Please note that due to the high volume of applications that we receive, only successful applicants will be contacted. For information on how we process personal information, please refer to our website: How We Use Your Personal Information.

At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.