Executive Assistant & Team Coordinator

EXECUTIVE ASSISTANT AND TEAM COORDINATOR 
Join a specialist global executive search and talent advisory firm! They are after a bright, organised, and proactive Executive Assistant & Team Coordinator to support the Managing Director and the Senior Leadership Team. The role combines EA responsibilities with broader team and office coordination duties, making it a varied and hands-on position. This is an excellent opportunity for someone at a junior-to-mid level who is keen to develop their career within a professional, client-facing environment.

EXECUTIVE ASSISTANT AND TEAM COORDINATOR ROLE:

• Managing complex diaries, scheduling meetings and coordinating logistics
• Planning travel and managing detailed itineraries
• Preparing, formatting and proofing client-facing documents, reports and presentations
• Managing inboxes and communications, ensuring timely responses and prioritisation
• Acting as a professional first point of contact for clients and candidates, and supporting with org design
• Maintaining the CRM/database, arranging interviews and assisting with marketing initiatives
• Providing finance, admin and office support, ensuring smooth day-to-day business operations

EXECUTIVE ASSISTANT AND TEAM COORDINATOR ESSENTIALS: 

• Bringing 2–5+ years’ experience in an EA, PA or administrative role, ideally within professional services or executive search/recruitment
• Demonstrating excellent organisational skills and strong attention to detail
• Communicating confidently with polished written and verbal skills in client-facing settings
• Using Microsoft Office (Word, PowerPoint, Excel, Outlook) proficiently and familiarity with CRM systems
• Prioritising and multitasking effectively in a fast-paced environment
• Being professional, discreet and reliable
• Showing a proactive, resourceful and “can-do” attitude
• Collaborating as a supportive team player who builds strong relationships
• Eager to learn, grow and contribute within a dynamic, professional firm

EXECUTIVE ASSISTANT AND TEAM COORDINATOR BENEFITS: 

• Exceptional opportunity for someone with genuine intellectual curiosity to join a growing boutique organisation and work closely with the Managing Director and CEO
• Contributing ideas, driving initiatives, and seeing tangible results beyond day-to-day BAU tasks
• Gaining exposure across executive support and team coordination, with insight into the workings of a market-leading search firm
• Joining a collaborative, high-performing culture that values initiative, professionalism, and growth
• Receiving a competitive salary and benefits package, with genuine opportunities for career development and meaningful contribution
• Working within a supportive, social team that values open communication and shared achievement
• Based in modern, high-end offices designed to foster creativity, connection, and a positive working atmosphere

If you feel that you fit the above criteria, then please apply today by submitting your CV to us. Please note that due to the high volume of applications that we receive, only successful applicants will be contacted. For information on how we process personal information, please refer to our website: How We Use Your Personal Information.

At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.