Team Assistant

TEAM ASSISTANT
Our client, a global investment bank, is currently seeking experienced and passionate Team Assistants to provide extensive administrative support to Associate and Junior VP-level bankers. This is a high-performance role working in a fast-paced team. This opportunity suits an ambitious candidate from a client-facing or administrative background who thrives working in a high-pressure and workload environment, and who enjoys a high-energy environment.

TEAM ASSISTANT ROLE:

• Manage demanding and ever-changing diaries, scheduling meetings and conference calls across the UK and Europe and adapting swiftly to last-minute changes or priorities
• Provide high-quality administrative support to a team of approximately 20 investment banking professionals based in Birmingham, including Junior Vice Presidents, Managing Directors, and senior stakeholders
• Collaborate closely with the VP and MD Support Team, a group of Team Assistants, to ensure seamless coordination and consistency across all business support activities
• Coordinate both in-person and virtual meetings, ensuring all logistics, materials, and technology requirements are arranged and functioning effectively
• Arrange comprehensive domestic and international travel itineraries, covering flights, accommodation, ground transport, and visa applications when required
• Prepare detailed travel packs, including agendas, meeting documents, and logistical notes to support the VPs and Directors during trips
• Manage and process expenses accurately through internal systems, ensuring timely submission and adherence to company policy
• Maintain clear and organised records of financial transactions, approvals, and reimbursements for audit and reporting purposes
• Build and maintain strong working relationships with colleagues, clients, and business partners at all levels, both within Birmingham and across global offices
• Liaise confidently with senior-level stakeholders, demonstrating discretion, professionalism, and a strong understanding of the investment banking environment

TEAM ASSISTANT ESSENTIALS:

• Minimum 12 months of experience in diary management
• Communicate clearly and professionally in person, on the phone, via Zoom and by email when liaising with colleagues and stakeholders at all levels
• Demonstrate the ability to manage multiple time-sensitive tasks and priorities, remaining organised and focused under pressure
• Work collaboratively as a supportive team player, maintaining a positive attitude and contributing to a cooperative working environment
• Show dependability and strong attention to detail, with the ability to multitask effectively and maintain high standards of accuracy
• Be confident using Microsoft Word, Excel and Outlook to a high standard, producing accurate and well-presented documents.
• Be willing, approachable and demonstrate a professional, can-do attitude in every aspect of their work
• Be adaptable and flexible, able to provide support across several teams as business needs evolve
• Use initiative and resourcefulness to solve problems and find practical solutions with minimal supervision
• Exercise discretion and sound judgment when handling confidential or sensitive business information
• Prior experience in the financial industry is preferred but not essential

If you feel that you fit the above criteria, then please apply today by submitting your CV to us. Please note that due to the high volume of applications that we receive, only successful applicants will be contacted. For information on how we process personal information, please refer to our website: How We Use Your Personal Information.

At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.