Senior Bid Coordinator

SENIOR BID COORDINATOR
Playing a pivotal role within a busy and collaborative studio, we're seeking a proactive Senior Bid Coordinator to provide operational and administrative support across a thriving professional services environment. This varied role combines office management, project coordination and business support, making it ideal for someone who enjoys improving processes, building strong relationships and keeping teams organised. A fantastic opportunity to make a tangible impact while supporting the success and growth of a high‑performing office.

SENIOR BID COORDINATOR ROLE:

• Managing day-to-day studio operations, facilities, onboarding activities and workspace planning to ensure an organised and professional working environment
• Supporting Business Unit Leadership and the Operations Principal through coordinating priorities, diaries, meetings and administrative activities
• Coordinating project reviews, tracking actions and supporting Project Managers with programme, resourcing and financial information within CMap
• Assisting with project governance, financial administration, invoicing preparation and commercial reporting while promoting compliance and consistency
• Maintaining accurate project records, documentation and information management processes, including document control within Common Data Environments (CDEs)
• Preparing reports, presentations, submissions, meeting papers, agendas and minutes to support project and business objectives
• Driving continuous improvement initiatives, identifying opportunities to enhance efficiency, consistency and ways of working across the studio
• Acting as a trusted point of contact for operational, administrative and business support queries, building strong stakeholder relationships and managing issues through to resolution

SENIOR BID COORDINATOR ESSENTIALS:

• Demonstrating previous experience in bid coordination and management, ideally within the architectural industry
• Utilising excellent InDesign skills
• Demonstrating strong time management and organisational skills
• Applying excellent written and verbal communication skills with exceptional attention to detail
• Collaborating effectively with stakeholders at all levels and adapting communication styles to suit different audiences
• Using procurement portals to support bid and tender processes
• Utilising CMAP and Open Asset systems, where desirable experience is required

SENIOR BID COORDINATOR BENEFITS:

• Friendly and fun office environments
• Flexible working arrangements
• Comprehensive benefits scheme
• Competitive annual and parental leave structure
• Private Medical Cover
• Professional Development initiatives
• Profit share scheme

If you feel that you fit the above criteria, then please apply today by submitting your CV to us. Please note that due to the high volume of applications that we receive, only successful applicants will be contacted. For information on how we process personal information, please refer to our website: How We Use Your Personal Information.

At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.