Team Assistant

TEAM ASSISTANT:
A leading global financial services organisation is seeking an experienced and highly organised Team Assistant to join their Human Capital/People function on a 12-month temporary basis. This is a fantastic opportunity to support a high-performing Reward team within a fast-paced, corporate environment.
You will provide dedicated support to up to five senior leaders across Reward, including areas such as Compensation, Benefits & Wellness, and Mobility. This role requires a proactive, detail-oriented individual who thrives in a dynamic setting and is confident managing multiple priorities.

TEAM ASSISTANT ROLE:

• Extensive and complex diary management for multiple senior stakeholders, including coordination with internal teams and external partners
• Organising meetings, conferences, and training sessions, including logistics, room bookings, and AV requirements
• Acting as a key point of contact, screening and directing queries on behalf of senior leaders
• Managing team communications, including phone coverage and message handling
• Coordinating global travel arrangements, itineraries, and related logistics
• Supporting team meetings by preparing agendas, taking minutes, and tracking actions
• Welcoming and managing visitors, ensuring a seamless experience
• Processing expenses and supporting finance-related tasks such as invoice coding
• Assisting with the preparation and formatting of presentations and documents
• Supporting onboarding processes, including systems access, equipment setup, and desk arrangements
• Managing IT queries and liaising with tech support
• Coordinating team events and maintaining internal systems
• Collaborating closely with a wider team of assistants to ensure seamless support coverage

TEAM ASSISTANT ESSENTIALS:

• Proven experience as a Team Assistant or Executive Assistant, ideally within a large corporate or banking environment
• Experience supporting senior stakeholders within HR, People, or Reward teams is highly desirable
• Strong organisational skills with the ability to manage multiple priorities and deadlines
• Excellent communication skills and a proactive, solutions-focused approach
• High level of attention to detail and discretion when handling sensitive information
• Confident working with senior stakeholders and across global teams

This is an excellent opportunity for an experienced assistant looking to gain exposure within a prestigious, fast-paced financial services environment.

If you feel that you fit the above criteria, then please apply today by submitting your CV to us. Please note that due to the high volume of applications that we receive, only successful applicants will be contacted. For information on how we process personal information, please refer to our website: How We Use Your Personal Information.

At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.