Executive Assistant

EXECUTIVE ASSISTANT:
We’re recruiting for an exciting opportunity with an established London-based beauty brand. This Executive Assistant role will support the brand’s busy Director at the heart of a fast-paced, highly creative environment. Combining core EA responsibilities with exposure to a dynamic and inspiring team, this is the perfect opportunity for a hyper-organised EA looking to take the next step in their career.

EXECUTIVE ASSISTANT ROLE:

• Provide comprehensive administrative and diary support to the Director, ensuring schedules, priorities, and time management are effectively coordinated
• Coordinate meetings, launches, and project timelines, liaising with internal teams and external partners to ensure seamless execution
• Maintain accurate records of meetings, action points, and deadlines, ensuring timely follow-up and delivery
• Support day-to-day business administration, including contracts, invoicing, expenses, and travel coordination
• Assist across press, PR, and creative projects, managing communications with media, collaborators, and external agencies
• Manage the Director’s schedule, coordinating with agents and production teams to confirm timings, travel and assistant requirements
• Support social media activity, including drafting and scheduling content, uploading assets, monitoring engagement, maintaining organised archives, and saving creative references
• Handle ad-hoc personal tasks and errands with professionalism and discretion
• Act as the primary point of contact for the office across suppliers, contractors, couriers, and maintenance providers
• Manage office supplies across the kitchen, bathroom, and product areas, ensuring spaces remain organised, stocked, and well-maintained
• Coordinate logistics for internal meetings, visitors, and small-scale team events

EXECUTIVE ASSISTANT ESSENTIALS:

• 3 years of experience as an Executive Assistant or Personal Assistant with Office Management exposure, ideally within a creative environment
• Ability to remain organised and proactive in a fast-paced and high-pressure environment
• Experience and comfort in using Google Workspace and MS Office Suite
• Ability to work independently and in a team
• High discretion and ability to remain confidential
• Flexible for out-of-hours work

If you feel that you fit the above criteria, then please apply today by submitting your CV to us. Please note that due to the high volume of applications that we receive, only successful applicants will be contacted. For information on how we process personal information, please refer to our website: How We Use Your Personal Information.

At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.