Operations Coordinator

OPERATIONS COORDINATOR
An exciting opportunity has arisen for a Department Operations Coordinator to support the smooth running of a leading academic institution. This varied role combines administrative, financial, HR, and operational responsibilities, providing essential support to faculty and enabling excellence in teaching and research. Ideal for a proactive and highly organised professional, this position offers the chance to make a meaningful impact within a collaborative environment while contributing to the success of key departmental initiatives.

OPERATIONS COORDINATOR ROLE:

• Provide comprehensive financial administration support, including processing invoices and purchase orders, supplier setup, expense claims, journal transfers, timesheet administration, and Virtual Credit Card requests in line with university policies
• Support research and grant activities by coordinating Research Assistant recruitment, administering consultancy agreements, liaising with Faculty Finance teams, and providing faculty members with financial information relating to research budgets
• Coordinate recruitment and HR processes, including arranging interviews, managing recruitment administration through Talent Link, supporting onboarding activities, processing HR documentation, and maintaining records for temporary and visiting staff
• Deliver proactive administrative support to faculty members, including coordinating travel arrangements, managing visitor logistics, and facilitating visits for external academics, conference speakers and researchers
• Maintain effective departmental administration through inbox management, document control, meeting coordination, record keeping, and ensuring the accuracy of operational data and shared filing systems
• Oversee departmental resources and communications, including maintaining web and intranet content, monitoring office supplies and equipment, and directing queries to the appropriate teams
• Organise departmental events and visits, coordinating logistics such as venues, catering, communications, registrations, budget monitoring and associated administrative requirements
• Represent the Department at committee meetings when required, undertake relevant training, and contribute to the continuous improvement of departmental operations and service delivery

OPERATIONS COORDINATOR ESSENTIALS:

• Bachelor's degree or equivalent experience in administration, management or a related field
• Demonstrable experience of financial responsibility and budget management
• Experience working within higher education or a related environment, including supporting faculty members or academic operations
• Ability to work flexibly and adapt effectively within a changing environment while adhering to established procedures and regulations

If you feel that you fit the above criteria, then please apply today by submitting your CV to us. Please note that due to the high volume of applications that we receive, only successful applicants will be contacted. For information on how we process personal information, please refer to our website: How We Use Your Personal Information.

At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.