Team Assistant

TEAM ASSISTANT
An exciting opportunity has arisen for an experienced Team Assistant to provide dedicated support to senior leaders within a fast-paced and high-performing corporate environment. This role is ideal for a highly organised professional who excels at managing competing priorities, coordinating complex schedules, and delivering exceptional support to executive stakeholders. Offering exposure to a dynamic and collaborative workplace, this position is perfect for someone who thrives under pressure and takes pride in driving operational excellence.

TEAM ASSISTANT ROLE:

• Providing support to a group of six Managing Directors across London and Frankfurt, while delivering back-up coverage to other Managing Directors in London and Warsaw
• Providing administrative support to the wider teams of the Managing Directors as required
• Maintaining complex and highly detailed calendars, prioritising meeting requests, and coordinating logistics for senior-level internal and external meetings both in person and via Zoom
• Coordinating a high volume of domestic and international travel arrangements and completing expense reports accurately within tight deadlines
• Handling phone calls and interacting professionally and effectively with senior business leaders
• Responding to and following up on requests from vendors and external bodies, including organising meetings
• Maintaining an understanding of firm policies and procedures
• Onboarding new hires and processing employee e-tasks, transfers and termination requirements
• Participating in general administrative duties, ad hoc projects and group events while working alongside three other Administrative Assistants
• Providing on-floor support as required, liaising with facilities and security teams

TEAM ASSISTANT ESSENTIALS:

• Minimum 3-4 years of busy Team Assistant experience
• Holding a BA or BSc degree, preferred but not essential
• Showing strong proficiency in MS Word, Excel, PowerPoint and Outlook
• Applying strong organisational skills with a high level of attention to detail and consistently producing high-quality work
• Taking a proactive approach to anticipating and solving problems quickly and efficiently to meet deadlines
• Demonstrating excellent interpersonal and communication skills
• Maintaining a strong understanding of general business, corporate and government cultures

If you feel that you fit the above criteria, then please apply today by submitting your CV to us. Please note that due to the high volume of applications that we receive, only successful applicants will be contacted. For information on how we process personal information, please refer to our website: How We Use Your Personal Information.

At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.